Hallex Technologies ApS
This privacy notice applies to personal information that is collected through the use of our website, as well as any data that is collectable or included, when you contact us through our contact form or personal information that is collectable or included when you apply for a position through our careers site or by email.
Hallex Technologies ApS
Vesterbrogade 74, 3.
DK-1620 Copenhagen V
When visiting our website, filling in our contact form or sending an email regarding one of our career opportunities, one or several of the following types of personal information may be collected, stored and/or used.
If you enclose personal information of another person in the process of filling out our contact form or in any attached documents to a job application email, you must obtain that persons consent to both the disclosure and the processing of that personal information in accordance with this policy.
If any of the person information you have supplied to our website has an intended use outside of the listed reasons, we may use that information in accordance with the license you grant to us.
We will not, without your express consent, supply your personal information to any third party for their or any other third party’s direct marketing. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
We process your personal information according to the legal basis found in the GDPR article 6(1). Per this article processing of data is lawful only if at least one of six legal grounds apply:
In relation to legitimate interests, we refer to the GDPR recital 47, we will base our assessment on a comparison between our legitimate interest and your rights. This includes an evaluation of whether you could reasonably expect, at the time and in the context of the data collection, that processing for a specified purpose might take place.
An example of our legitimate interests might be hiring for an open position, where you could reasonably expect, that we would process your application, CV, and cover letter during the application process.
We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers, or subcontractors as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:
Except as provided in this policy, we will not provide your personal information to third parties.
As such, your personal information may be subject to one or several of the actions that we take with information, as listed:
This Section H sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations regarding the retention and deletion of personal information. We will retain your personal information according to the below time periods:
We believe that data integrity and data security is of the utmost importance, and we will use the below means to make sure that your personal information is not exposed, exploited or in other ways made available in ways that are not in compliance with the GDPR.
If we, despite the above precautions, experience a data breach that is likely to “result in a risk for the rights and freedoms of individuals” we will notify you within 72 hours of first having become aware of the breach. Any of our affiliated data processors, that being anyone as mentioned in Section F, are required to notify us of any data breach they have experienced “without undue delay”, which might lead to slightly longer breach notification times.
In accordance with the GDPR rights of a data subject, in this case you, you may at any point instruct us to:
Furthermore, you have a right to receive any personal data concerning you, which you have previously provided in a “commonly used and machine-readable format”, and you have the right to transmit that data to another controller (right to data portability).
We may withhold personal information that you request to the extent permitted by law.
Insofar that our website includes hyperlinks to, and details of, third party websites, please note that we have no control over, and are not responsible for, the privacy policies and practices of third parties.
If you wish to complain about our data management, you may do so to the overseeing Danish entity, Datatilsynet. A complaint template is available at https://www.datatilsynet.dk/generelt-om-databeskyttelse/klage-til-datatilsynet/ (in Danish).
Please note, that Datatilsynet recommends contacting the relevant Data Controller prior to raising a formal complaint with them.